GCSL Meet Organization Recommendation
| GREATER CHARLOTTE SWIM LEAGUE | ||||||
| Dual Meet Organization |
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| MATERIALS | ||||||
| MATERIAL | HOME | AWAY | TOTAL | DETAILS | ||
| Swimmer Entries | 0 | 1 | 1 | Visiting Team to send electronically to Home Team at least 24 hours before meet time, earlier if possible |
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| Meet Program | 16 | 0 | 16 | Clerk of Course (2), Computer Operator (1), Starter (1), Judges (2), Team Reps (2), Coaches (8) |
Mayprint more to sell, at home team’s discretion |
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| Lane Sheets for Timers | 6 sets | 0 | 6 sets | Meet Manager Generated Lane Sheets with all event entries printed by lane for inputting of times by timers.There should be one set of Lane Sheets per lane. |
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| Air Horn/Starter system | 1 | 0 | 1 | For Starter | ||
| Stop Watches |
10 | 9 | 19 | Three Stopwatches Per Lane Plus One for Head Timer as Back Up.(Div. IV, V, VI May Only Need 13 Stopwatches if Using the Optional Alternative for Workers Below) |
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| Tables W/ Seating, Electricity |
4 | 0 | 4 | Adequate for 2 Computer Operators, 2 Ribbon Writers and All Required Materials (Protected from Weather if Necessary) |
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| Ribbons andLabels |
All | 0 | All | For Ribbon Writers-As Prescribed in GCSL Bylaws (PLACE: Blue, Red, White, Yellow – HEAT WINNERS – 6 & UNDER: All Swimmers) |
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| Ribbon Container |
1 | 1 | 2 | One for Away Team Ribbons and One for Home Team Ribbons |
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| DQ slips |
All | 0 | All | One bunch for each set of Judges | ||
| Pencils | 25 | 20 | 45 | Each Team to Provide Enough Pencils (No Pens) for All of Their Meet Officials and Workers with Extras |
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| Clip Boards |
12 | 0 | 12 | Clerks of Course (2), Timers (7), Stroke & Turn Judges (2), Starter (1) |
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| Calculator * |
1 | 0 | 1 | For manual calculations in case of emergency |
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| Soft Drinks/Water |
All | 0 | All | For All Met Officials and Workers |
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| Computer, & Printer |
All | 0 | All | Computer Operator runs meet using Meet Manager program.Prints ribbon labels and reports. |
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| USB Key | 0 | 1 | 1 | To copy meet results for your team. |
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| WORKERS | ||||||
| POSITION | HOME | AWAY | TOTAL | DESCRIPTION | INPUT/SOURCE | OUTPUT/TO |
| Starter | 1 | 0 | 1 | Positions Swimmers for Start-Starts Race, Announces changes to heats |
Meet Program | None |
| Stroke & Turn Judge |
2 | 2 | 4 | Judges Swimmers’ Relay Take-Offs, Strokes, Kicks, Turns and Finishes |
Blank DQ Slips from Home Team Rep/Meet Program |
DQ Slips to Runner |
| Head Clerk of Course |
1 | 0 | 1 | Lines Up Home Swimmers in Heats/Lanes for Upcoming Events – All changes reported to starter |
Meet Program | Report any changes to Starter |
| Asst. Clerk of Course |
0 | 1 | 1 | Lines Up Visiting Swimmers in Heats/Lanes for Upcoming Events – All changes reported to starter |
Meet Program | Report any changes to Starter |
| Runner | 1 | 1 | 2 | Takes Lane Sheets from Timers in each lane and DQ slips from judges to Computer Operator |
Lane Sheets from Timers and DQ slips from Judges |
Documents to Computer Operator |
| Head Timer |
1 | 0 | 1 | Ensures Timers Are Ready-Runs Back Up Stopwatch |
None | None |
| Timer | 9 | 9 | 18 | Uses Stopwatch to Time Each Swimmer In Lane – One timer per lane records all 3 times on Lane Sheet |
Lane Sheets | Completed Lane Sheets to Runner |
| Asst. Computer Operator |
0 | 1 | 1 | Circles middle time from Lane Sheets.Reads middle times and DQs to Computer Operator |
Lane Sheets from Timers and DQ slips from Judges |
None |
| Computer Operator |
1 | 0 | 1 | Enters middle times for swimmers and DQ’s into Meet Manager Software and generates labels and reports |
Computer | Ribbon Labels, Reports |
| Ribbon Writers |
1 | 1 | 2 | Stick Labels on Ribbons and files ribbons |
Labels from printer as input by computer operator |
File Ribbons in Team Container |
| Team Representative | 1 | 1 | 2 | Ensures Meet Runs Smoothly- Available to Settle Any Disputes |
None | None |
| 18 | 16 | 34 | ||||
| WORKERS (OPTIONAL ALTERNATIVE FOR DIVISION IV, DIVISION V, DIVISION VI) |
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| POSITION | HOME | AWAY | TOTAL | DESCRIPTION | INPUT/SOURCE | OUTPUT/TO |
| Starter | 1 | 0 | 1 | Positions Swimmers for Start-Starts Race, Announces changes to heats |
Meet Program | None |
| Stroke & Turn Judge |
2 | 2 | 4 | Judges Swimmers’ Relay Take-Offs, Strokes, Kicks, Turns and Finishes |
Blank DQ Slips from Home Team Rep/Meet Program |
DQ Slips to Runner |
| Head Clerk of Course |
1 | 0 | 1 | Lines Up Home Swimmers in Heats/Lanes for Upcoming Events – All changes reported to starter |
Meet Program | Report any changes to Starter |
| Asst. Clerk of Course |
0 | 1 | 1 | Lines Up Visiting Swimmers in Heats/Lanes for Upcoming Events – All changes reported to starter |
Meet Program | Report any changes to Starter |
| Runner | 1 | 1 | 2 | Takes Lane Sheets from Timers in each lane and DQ slips from judges to Computer Operator |
Lane Sheets from Timers and DQ slips from Judges |
Documents to Computer Operator |
| Head Timer |
1 | 0 | 1 | Ensures Timers Are Ready-Runs Back Up Stopwatch |
None | None |
| Timer | 6 | 6 | 12 | Uses Stopwatch to Time Each Swimmer In Lane – One timer per lane records both times on Lane Sheet |
Lane Sheets | Completed Lane Sheets to Runner |
| Asst. Computer Operator |
0 | 1 | 1 | Reads both times from Lane Sheets and DQs to Computer Operator |
Lane Sheets from Timers and DQ slips from Judges |
None |
| Computer Operator |
1 | 0 | 1 | Enters both times for swimmers and DQ’s into Meet Manager Software and generates labels and reports |
Computer | Ribbon Labels, Reports |
| Ribbon Writers |
1 | 1 | 2 | Stick Labels on Ribbons and files ribbons |
Labels from printer as input by computer operator |
File Ribbons in Team Container |
| Team Representative | 1 | 1 | 2 | Ensures Meet Runs Smoothly- Available to Settle Any Disputes |
None | None |
| 15 | 13 | 28 | ||||
(Rev: March 2009)
This information is available in an Excel file. This file can be downloaded from the GCSL web site, under Files & Forms.